Maintenance

---

To Create Adjustments

1. Click Maintenance on the navigation bar

2. From the drop-down menu select Adjustments button and the Adjustments main page is displayed.

3. Select Add Adjustment button and the Create Adjustment Page is displayed:

   • Search for items by SKU, by Description or Barcode

   • Select item

   • Select Adjustment Reason

   • Select Location of the item quantity being adjusted

   • Enter Batch Number (if required)

   • Enter Date Expired (if required)

   • Enter New Quantity

   • Adjust button to process the Adjustment

   • Adjustment List button to return to Adjustments Main Page

Note: The new quantity box does not calculate i.e. if the quantity of an item is 10, then input 10 into the new quantity box.

---

To Search Adjustments

1. Click Maintenance on the navigation bar

2. From the drop-down menu select Adjustments button and the Adjustments main page is displayed:

   • Search for items by SKU, by Description or Barcode

   • Select Date Range

   • Apply Filters button to search for items

   • Reset Filters button to remove all filters

     

---

To Create, Edit and View Stock Counts

1. Click Maintenance on the navigation bar

2. From the drop-down menu select Stock Count button and the Stock Count Main Page is displayed:

   • Select Month

   • Select Location/Cost Centre

   • Create Stock Sheet button to create selected locations/cost centers stock counts

   • Actions button to Select All Stock

   • Actions button to Invert Selection

   • Actions button to Select None

   • Actions button to Export Blank Sheets

   • Actions button to Export Barcodes Sheets

   • Select Treat as Month End (if it is the month end stock month)

   • Click on Stock Count folder created

   • Apply Shelves

   • Enter Counts

   • View Cost Report

   • Add Missing Items

   • Apply System Quantity

   • Update Stock Reports

   • Settings button to Apply System Quantity

   • Settings button to Remove Item

   • Actions button to Import From Spreadsheet

   • Actions button to Export To Spreadsheet

   • Save Counts button to update quantities entered

   • Delete Stock Count button

   • Stock Count List button to return to the Stock Count Main Page

---

To View Monthly Revenue

1. Click Maintenance on the navigation bar

2. Select Monthly Revenue

   • Change Year/Month

   • Enter Allowances

   • Enter Sales for Types by Location

   • Update Revenue to Save

     

---

To View Funds Management

1. Click Maintenance on the navigation bar

2. Select Funds Management

3. A list of Current GL Accounts should be visible with headings showing:

   • Forecast Budget

   • Rollover Purchases

   • Funds Used

   • Funds Held

   • Ending Balance

   • Other Balance

   • Month/Year drop-down

   • Actions button to Add Missing Accounts

   • Actions button to Remove Accounts

   • Actions button to Refresh page

   • Actions button to Export Summary

   • Actions button to Export Details

   • Actions button to Import

   • Actions button to Clean

   • Actions button to Close Month

   • Update button

     

---

To View and Close Month End

1. Click Maintenance on the navigation bar

2. From the drop-down menu select Month End button and the Month End Main Page is displayed:

   • Select Month

   • Update Reports

   • Close Month

Note: The Close Month button would only be displayed once all Credit Notes, Requisitions, Transfers Out, Transfers In and Stock Count Transactions are closed.

---

To Search and View Uploaded Documents via Document Library

1. Click Maintenance on the navigation bar

2. Select Document Library

3. The Document Library page shows:

   • Filter by Document Code

   • Filter by Document Name

   • Filter by Document Type

   • Filter by Uploader

   • Apply Filters button to search for items

   • Reset Filters button to remove all filters

   • Actions button to Export Selected as an Archive

   • Actions button to Clear Selection

   • View Document Storage Used