**Purchases**
=============
=============

**To Create Purchase Orders**
----------------------------

1.	Click **Purchases** on the navigation bar
2.	Click the **Add Purchases** |Add_Purchase.png| button and the Create Purchase Order page is displayed:
3.	To Create a Purchase Order

	- Search for items by Item SKU, Description or Barcode                      				
	- Add items to the Shopping Cart (Click the green plus button to add)
	- Remove items from the Shopping Cart  (Click the red minus button to remove)
	- Apply V.A.T
	- Remove V.A.T
	- Change Unit Price
	- Add Order Quantity
	- Select the Vendor
	- Select the Order Type
	- **Actions** button to create new items on the fly (if required)

Note: The **V.A.T** |Vat_Button.png| button can automatically fill all line entries with the V.A.T. amount selected. The **Currency** |Currency_Button.png| button is used to change the currency on the current Purchase Order being created.

																																																			|Create_Purchase.png|

4.	Once completed, click the **Proceed With Purchases** |Proceed_With_Purchase.png| button and the Edit Purchase Order page is displayed:

	- Edit Purchase Code (if required)
	- Enter the Date                                                                     								
	- Change the Vendor
	- Select a Department
	- Select an option for Overseas Purchase (Yes/No)
	- Change the Currency Type
	- Upload a file
	- Add a note (private or public)
	- Add/Remove V.A.T.
	- Change Order Quantity
	- Change Unit price (Apply Pervious GRNs)
	- **Update** button to save order
	- **Close** button to cancel order
	- **Authorize** button to authorize purchase order
	- **Deauthorize** Purchase Order (based on permissions)
	- Send to Vendor (based on if the vendor has an email)
	- Mark Delivered
	- Actions button to Create a new item
	- Actions button to add items
	- Actions button to remove items
	- Actions button to Copy items to purchase cart
	- Actions button to Duplicate purchase
	- Actions button to Export as PDF
	- Actions button to Export with Departments as PDF


																																																		 |Edit_Purchase.png|
 
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**To Receive a Purchase Order**
-------------------------------

1.	Once the Purchase Order is **Authorized**, click the **Receive Order** |Receive_Order.png| and the Receive Purchase Order page is displayed:

	- Enter the Invoice Number
	- Select Received Date
	- Select the location where the items are received to 
	- Change VAT option
	- Apply Defaults (this automatically applies the Default VAT option, Order Quantity, Default Locations and Net Value)
	- **Save** button to save the Receive Note
	- **Receive** button to receive the Purchase Orders
	
Note: The Receive Order button would not be displayed until the Purchase Order is at Authorized status.  The V.A.T |Vat_Button.png| and Link Locations |Link_Locations.png| button can automatically fill all line entries with the V.A.T. amount and Location selected. Before receiving, please verify that the Sub-total, Discount, V.A.T. and Grand-Total values match the values on the corresponding invoice.



																																																	|Receiving_Page.png|
																																																	
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**To Search and View Purchase Orders**
--------------------------------------

1.  Click **Purchases** on the navigation bar.
2.	The **Purchases** main page is displayed:

	- Search by item SKU, by item Description or Barcode	
	- Search by Vendor
	- Select Date Range
	- Search by Status
	- Search by Purchase Order Code
	- Search by Department
	- Search by Created By
	- Show requiring my authorization
	- **Apply Filters** button to search for items	
	- **Reset Filter** button to remove all filters
	- **Actions** button to view/order from the shopping list
	- **Actions** button to Import Purchase
	- **Actions** button to bulk Authorize selected Purchase Orders
	- **Actions** button to bulk Print selected Purchase Orders 
	- **Actions** button to clear selection
	
	
																																																						|Purchase_Filters.png|	




.. |Add_Purchase.png| image:: ./qehdocsimages/Add_Purchase.png 
	            :scale: 45%

.. |Create_Purchase.png| image:: ./qehdocsimages/Create_Purchase.png 
	            :scale: 90%

.. |Proceed_With_Purchase.png| image:: ./qehdocsimages/Proceed_With_Purchase.png
	            :scale: 50%		 

.. |Vat_Button.png| image:: ./qehdocsimages/Vat_Button.png
	            :scale: 45%	
				
.. |Currency_Button.png| image:: ./qehdocsimages/Currency_Button.png 
	            :scale: 45%		

.. |Edit_Purchase.png| image:: ./qehdocsimages/Edit_Purchase.png 
	            :scale: 90%					 
	
.. |Receive_Order.png| image:: ./qehdocsimages/Receive_Order.png 
	            :scale: 45%				   
			
.. |Link_Locations.png| image:: ./qehdocsimages/Link_Locations.png 
	            :scale: 45%			   
			
.. |Receiving_Page.png| image:: ./qehdocsimages/Receiving_Page.png 
	            :scale: 90%					
		
.. |Purchase_Filters.png| image:: ./qehdocsimages/Purchase_Filters.png 
	            :scale: 90%